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Expense Management Key Benefits
The Expense Management module of CentreSuite™ enables you to successfully allocate, review, approve,
and analyze spending practices across your organization. Benefits of Expense Management include:
Accurate accounting code allocation
- Reduce manual effort with pre-defined business rules—In the Expense
Management module you can define automated allocation rules based on Merchant Category, Vendor
Name, Card Account, and Expense Type. In addition, you can determine accounting code segments
and the order in which they are applied, including cost centers, departments, and other
accounting ledger indicators.
- Ensure accurate allocation between multiple accounting codes—You can
manually split transactions incurred by multiple departments or cost centers to ensure individual
expenses are accurately allocated and recorded.
- Achieve seamless expense integration—With the automatic export capabilities
available in Expense Management, you gain a more integrated connection between CentreSuite and your
corporate systems. To accomplish this, program administrators setup and manage their exports using the
Mapper Wizard.
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Effective expense review and approval
- Access Level I, II, and III line item data—Search on, view, and
export merchant transaction details including sales tax, retail merchant descriptions, hotel
folio specifics, and segments of an airline trip.
- Empower cardholders to review, edit, and submit expenses—With
Expense Management, cardholders can view line item details, review and/or edit accounting
codes, add transaction notes, and enter out-of-pocket expenses. The cardholder can also
create an expense report to be automatically submitted and routed for approval.
- Route transactions, reports, and statements for approval online—With
e-mail notification capabilities, approvers are automatically notified when expense reports are
ready for review. Once approved, those expenses are routed to the next appropriate level. Rejected
reports and statements are automatically returned to the submitter for correction.
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Extensive spend analysis tools
- Easily access transaction data—Based on a variety of criteria, users
can query the database, format query results for screen viewing, and export the results to a
desktop or corporate system for further analysis.
- Choose from an unlimited number of custom reports—Users can create, save, and
access beneficial expense reports through a user-friendly interface. In addition, all queries
can be saved so commonly performed searches can be chosen from a list ?eliminating the need to
recreate the same search.
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